Event QR Codes
One scan puts your event in their calendar.
Create a QR code for your event that saves the date, time and venue straight to the guest’s calendar — or, as a dynamic code, points at an RSVP or ticket page you can keep changing after the invitations are printed.
Free · No sign-up needed · No watermark
Calendar-ready
Title, start, end and venue encode as a calendar entry the guest saves in one tap.
Right time in every time zone
Times are converted to UTC when encoded, so a remote guest sees the correct local hour.
Plans change; invitations do not
Point a dynamic code at your event page and a venue change never orphans what is already printed.
How it works
- 1Enter the title, the start and end times in the event’s local time, and the venue as an address a map can find.
- 2Style the code to match the invitation, and print the date, time and venue in words beside it.
- 3Test the proof on an iPhone and an Android before the print run, because not every scanner offers to save a calendar entry.
When the details are not final, encode a page instead
A calendar code freezes the event exactly as it was when you printed it, which is fine for a fixed date at a fixed venue and painful for anything still being negotiated. If the room, the time or the line-up could still move, point a dynamic QR code at an event or RSVP page: the printed invitations keep working, you change the page, and the scan counts tell you how many people actually looked.
Event and RSVP QR code FAQs
The code uses the standard iCalendar event format, which Apple, Google and Outlook calendars all understand. What varies is the scanner: most stock camera apps offer to create the entry, while a few third-party scanners only show the raw text, which is why the date should also be printed in words.
Yes, provided you enter the times in the event’s own local time. They are converted to UTC when the code is encoded, so a phone set to another zone shows the guest their own local hour for the same moment, which is what you want for anything with remote attendees.
The event itself when the date and venue are settled and there is nothing to buy — a save-the-date, an open day, a class. A link when guests need to RSVP, buy, or read anything, because a calendar entry cannot carry a form.
A static calendar code cannot be updated, so guests keep the old venue. That is the case a dynamic code exists for: the printed pattern stays the same and the page it opens carries the current details.
Encode a single occurrence. Recurrence rules are handled inconsistently across calendar apps, and a series that saves incorrectly is worse than one entry guests repeat themselves. For a run of dates, link to a page listing them.